MARGAM CRICKET CLUB CONSTITUTION 2003 EDITION
(Including amendments proposed and passed at the 2005 AGM)
1. TITLE
Margam Cricket Club (herein after called The Club)
2. MISSION STATEMENT
2.1 To organise and play cricket matches in accordance with The Test and County Cricket Board Laws of Cricket incorporating amendments of The South Wales Cricket Association and to further the game in all its aspects.
2.2 To comply with the Child and Vulnerable Persons Policy and implementation procedures set out in the England and Wales Cricket Board Policy in October 2003 and any amendments made to those guidelines from time to time either by that Body or any of its approved successors.
2.3 To strive to the best of its ability to ensure that equitable treatment is given to all with whom it has contact irrespective of gender, religion, disability, ethnic origin or sexual orientation.
2.4 To promote Good Behaviour in its junior cricket teams in accordance with the Sports Council for Wales Chwarae Teg Initiative 2001 and any amendments made to these guidelines from time to time, either by that Body or any of its approved successors.
3. MEMBERSHIP
Membership, as the General Committee may decide to admit, shall consist of
3.1 Paid-up Playing Members
3.2 Paid-up Non-Playing Members
3.3 Honorary Officers
3.3.1 Honorary Officers shall also be paid-up playing members or paid-up non-playing members.
3.4 Vice Presidents
3.5 Unemployed/Student Members
3.6 Ordinary Members
3.6.1 Ordinary Members are none of the above who are over the age of eighteen and participants in the ‘100 Club’.
3.7 Junior Members
3.7.1 Junior Membership will apply to those members who are under the age of eighteen before a date prior to the playing season. This date will be decided by the General Committee.
3.8 Honorary Life Members
3.8.1 Honorary Life Membership may be awarded at the discretion of the General Committee to persons who are deserving of the honour by reason of outstanding service to The Club.
3.8.2 Honorary Life Members shall not be exempt from subscriptions or membership of the ‘100 Club’, if they are still playing members of The Club.
3.8.3 Honorary Life Members who are not playing members shall be exempt from subscriptions and membership of the ‘100 Club’, if they so wish.
4. VOTING POWERS
4.1 Junior Members having played for The Club in a South Wales Cricket Association 1st or 2nd team fixture will be allowed a vote at the Annual General Meeting.
4.2 Ordinary Members will not be allowed to vote at the Annual General Meeting.
4.3 Co-opted members will not be allowed to vote at General Committee Meetings.
4.4 Vice Presidents shall be allowed to vote at the Annual General Meeting.
5. RATES OF SUBSCRIPTION
5.1 Rates of subscription, excluding the ‘100 Club’ will be decided by the Annual General Meeting, prior to the playing season.
5.2 Any playing member must pay their subscriptions before the 1st of June each year. All fully paid up members will receive preference for selection after this date.
5.3 Any member who has not paid their subscriptions by the A.G.M. of the current playing season will not be eligible for selection for the following season until
(i) Outstanding subscriptions have been paid.
(ii) The following season’s subscriptions have been paid.
5.4 New members joining after the 1st June must pay their subscriptions within one month of receiving the written or verbal notification from the Hon. Secretary that their application has been approved.
5.5 The subscriptions of new members joining after 1st June shall be pro rata.
5.6 The ‘100 Club’
5.6.1 The rules and conditions of the ‘100 Club’ are not governed by this constitution but by the rules and conditions that shall be decided by the General Committee and shall be made available on request to any member of the ‘100 Club’.
6. MANAGEMENT
6.1 General Committee
6.1.1 The General Committee shall be elected at the Annual General Meeting. The General Committee shall be responsible for the general running and management of The Club, and for all matters appertaining there to.
6.1.2 The General Committee shall consist of five officers of The Club who shall be Hon. Chairperson, Hon. Vice-Chairperson, Hon. Secretary, Hon. Treasurer and Hon. Fixture Secretary together with at least five paid up members and The Clubs Child Welfare Officer.
In addition the President shall be an unelected member of the General Committee and will have full voting powers.
6.1.3 All members of the General Committee shall serve for a period of one year, when they shall retire, but may offer themselves for re-appointment immediately.
6.1.3.1 In the event of a member leaving the General Committee other than by normal retirement, his/her place on the General Committee shall be filled as the General Committee may decide.
6.1.4 A quorum of the General Committee shall consist of five members and must include the Chairperson or his/her nominated deputy.
6.1.5 The Chairperson of the General Committee shall have the casting vote in the event of his/her Committee failing to reach a clear decision.
6.1.6 The General Committee shall have the power to co-opt onto the General Committee a member or members for a maximum period of one year. The only exception to this rule being the President’s unspecified time in office.
6.1.7 The General Committee shall meet at least once during each calendar month.
6.1.8 If a member of the General Committee shall absent himself/herself from more than two consecutive meetings of the General Committee without what is considered to be a good reason by the General Committee, he/she may be relieved of his/her duties as a member of the General Committee forthwith and a successor shall be appointed by the General Committee.
6.1.9 The General Committee shall have the power to interpret any rule in this Constitution which is shown to be obscure and is not contrary to the Constitution and to deal with any matter not provided for in this Constitution. The decision of the General Committee shall be final and binding upon all members of The Club in this matter, until the next A.G.M. when the Constitution shall be amended.
6.1.10 The General Committee shall have absolute discretion when considering the conduct of members of The Club.
6.1.11 The General Committee shall not receive any pecuniary advantage. Out of pocket expenses which have been verified by a V.A.T. receipt or other irrefutable means shall be allowed, provided the expenditure has been approved by the General Committee, and recorded.
6.1.12 The General Committee shall have the power to appoint sub-committees.
6.1.13 The General Committee shall cause an account to be kept of all income and expenditure, assets and liabilities of The Club and shall present to the Annual General Meeting of The Club an account of its transactions, together with a Balance Sheet for the financial year.
6.2 Sub-committees
6.2.1 Any sub-committees which are set up are responsible to the General Committee. Whilst they may make suggestions for the benefit of The Club as a whole and their own special functions in particular, no executive action shall be taken by them until such action has been previously sanctioned by the General Committee.
6.3 Selection Committee
6.3.1 The Selection Committee shall be selected at the A.G.M. The Selection Committee shall consist of the 1st team captain or his appointed deputy, the 2nd team captain or his appointed deputy, together with three paid-up members, one of whom shall be the Teams’ Manager (if one is appointed at the A.G.M.)
6.3.2 A quorum of this Committee shall consist of any three selectors.
6.4 President
6.4.1 This is not an elected position but one to be held by a highly respected person in the local community able to assist Margam Cricket Club and the game of cricket in general.
6.4.2 The appointment of the President is by mutual agreement between the prospective President and the General Committee.
6.4.3 An outgoing President will be notified in writing by the General Committee of their wish to change the presidency before the appointment of the incoming President.
7. ANNUAL GENERAL MEETING (A.G.M.)
7.1 This will be called within fourteen months of the previous A.G.M.
7.2 The agenda shall be distributed to members at least twenty one days prior to the A.G.M. taking place.
7.3 If any rule or rules of the constitution are to be altered, a Resolution specifying the alterations and submitting any proposed new rule or rules may be made by either the General Committee or by two paid-up members of The Club. In either case, the Resolution shall be proposed and seconded and submitted in writing to the Hon. Secretary of The Club. It must be received by him/her twenty eight days before the 1st August and shall be exhibited on the notice board of The Club for at least twenty one days before the 1st August.
7.3.1 To become effective any proposed alteration or addition to the rules shall be approved by not less than two thirds of the members present and voting at the A.G.M. Any alteration to the rules shall become effective as from the date of the A.G.M. at which it was accepted.
7.4 All the members of the General Committee and Selection Committee shall be selected at the A.G.M. If the proposed and seconded nominations exceed the numbers provided for by rule 6.1.2 and rule 6.3.1, then a ballot shall take place.
7.4.1 All nominations must be duly proposed and seconded either in writing to the Hon. Secretary prior to the A.G.M., or verbally or in writing at the A.G.M.
7.5 Notices of motion other than in 7.3 must be submitted to the Hon. Secretary in writing at least seven days prior to the A.G.M. taking place.
7.6 The following business only shall be transacted at the A.G.M.
7.6.1 Report of the Chairperson.
7.6.2 Consideration of accounts.
7.6.3 Intimation of election and nomination of Officers, The General Committee, the Selection Committee, team captains and teams’ manager if one is appointed.
7.6.4 Resolutions included on the agenda in accordance with 7.3.
7.6.5 Notices of motion included on the agenda in accordance with 7.5
8. GENERAL RULES
8.1 Secretary to attend meetings.
8.1.1 The Hon. Secretary or his/her appointed deputy shall act as secretary to and shall attend the A.G.M. and all General Committee meetings so far as is possible. In the unavoidable absence of the Hon. Secretary or his/her appointed deputy the Hon. Chairperson of a meeting shall appoint one of the members of that meeting to act as secretary for that meeting.
8.2 Minutes
8.2.1 Copies of the minutes of an Annual General Meeting shall be made available to all paid-up members, honorary officers, the president, vice presidents and unemployed/student members of The Club, no later than twenty eight days after the Annual General Meeting.
8.2.2 The minutes of an Annual General Committee meeting shall be recorded and after confirmation, at the next Annual General Committee meeting shall be signed by the Hon. Chairperson and when so signed shall be conclusive evidence of the minutes of that meeting.
8.2.3 Copies of the minutes of a General Committee meeting shall be made available to all members of the General Committee at the next General Committee meeting.
8.2.4 The minutes of a General Committee meeting shall be recorded and after confirmation, at the next General Committee meeting shall be signed by the Hon. Chairperson and when so signed shall be conclusive evidence of the minutes of that meeting.
8.3 Notices of Agenda
8.3.1 All members of the General Committee shall be notified of meetings by circular agenda notices. The accidental omission of giving notice to, or the non-receipt of notice by, any member, shall not invalidate the proceedings of any meeting.
9. TRUSTEES
9.1 The property of The Club shall be vested in four Trustees elected by the members at the Annual General Meeting. A Trustee shall remain in office until he/she resigns or is removed from office by the body whom he/she was appointed.
The said Trustees shall be those officers within The Club holding the position of:-
Honorary Chairperson
Honorary Vice-Chairperson
Honorary Secretary
Honorary Treasurer
UNLESS THEIR OCCUPATION OR OTHER VESTED INTEREST PRECLUDES THEM FROM BECOMING TRUSTEES
10. MISCELLANEOUS
10.1 Any member representing The Club at an official meeting must be a member of the General Committee or a person duly nominated by the General Committee to represent The Club.
10.2 Any official meeting requiring action on behalf of The Club shall be discussed and agreed upon by the General Committee before the aforesaid official meeting.
10.3 A member shall not be allowed to hold more than two official positions on the General Committee.
10.4 Team captains shall select vice-captains before the end of April of the current playing season. The names of the vice-captains shall be posted on the notice board of The Club within fourteen days of the selection.
11. GROUNDS
11.1 The Groundsman or his nominated deputy will decide whether the ground is fit for play at any time, and this decision will be final. The Groundsman or his nominated deputy is also authorised to prevent any unauthorised game being played on the ground.
11.2 The facilities of The Club shall be used by The Club and any team playing The Club. Groups or Organisations seeking to use the facilities of The Club shall not be permitted such use without prior authorisation by the General Committee.
12. EXTRA-ORDINARY GENERAL MEETING
These may only be called by notice of motion sent to the Hon. Secretary signed by at least ten fully paid-up members giving the Hon. Secretary twenty one days notice. The Hon. Secretary must give all members at least ten days notice of the date and venue of the meeting.
13. DISSOLUTION OF THE CLUB
13.1 In the event of the dissolution of The Club, the Trustees who are in office at that time shall be reimbursed for all provable pecuniary transactions pertaining to the dissolution of The Club before 13.2 is implemented.
13.2 In the event of the dissolution of The Club, any income or property remaining shall not be distributed among the members, but donated to a philanthropic or charitable purpose in accordance with the wishes of The Trustee’s who are in office at that time.
This Constitution was proposed by Stephen Mann and seconded by Howard Webb and after due deliberation was passed by the A.G.M. of Margam Cricket Club held at the Taibach Rugby Club on Monday 22nd September 2003.
This Constitution now contains the following amendments passed at the 2005 A.G.M.
1st page section 2, ‘OBJECT’ is replaced by ‘MISSION STATEMENT’
1st page section 2, the following has been added,
‘To comply with the Child and Vulnerable Persons Policy and implementation procedures set out in the England and Wales Cricket Board Policy in October 2003, and any amendments made to those guidelines from time to time either by that Body or any of its approved successors’.
‘To strive to the best of its ability to ensure that equitable treatment is given to all with whom it has contact irrespective of gender, religion, disability, ethnic origin or sexual orientation’.
‘To promote Good Behaviour in its Junior cricket teams in accordance with the Sports Council for Wales Chwarae Teg Initiative 2001 and any amendments made to these guidelines from time to time either by that Body or any of its approved successors’.
2nd page section 6.1.2, the following has been added,
At least five paid-up members ‘and the Clubs Child Welfare Officer’.
